Prioritizing in Projects with Eisenhower Decision Matrix - Revision history

FrederikSchytte: /* The structure of the Eisenhower Decision Matrix */

2022-03-22T19:58:45Z

The structure of the Eisenhower Decision Matrix

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	The Eisenhower Decision Matrix consists of 4 squares, which can be seen in figure 2. The axes are divided into 2 parts each, the important axis is divided into important and not important. The urgency axis is divided also into urgent and not urgent. This means that whenever you are doing prioritization of tasks you only need to ask 2 questions: if a task is urgent and if a task is important.		The Eisenhower Decision Matrix consists of 4 squares, which can be seen in figure 2. The axes are divided into 2 parts each, the important axis is divided into important and not important. The urgency axis is divided also into urgent and not urgent. This means that whenever you are doing prioritization of tasks you only need to ask 2 questions: if a task is urgent and if a task is important.

	The green quadrant in figure 2 shows the "Do" quadrant. A task that is put in this quadrant is a task that is both important and urgent. That is also why this quadrant often is referred to as the key quadrant. The tasks in this quadrant are often crucial for the projects and can have a negative impact on the project if not dealt this properly or on time. <ref name="Prioritizing framework"> SPICA. “The Eisenhower matrix – A popular prioritization framework” SPICA, https://www.spica.com/blog/the-eisenhower-matrix Accessed 18 Feb. 2022.</ref> ~~Form~~ the book The 7 Habits of Highly Effective People it states examples of activities in the quadrant do as crises, pressing problems and deadline-driven projects. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref> For this quadrant you will have a list of tasks needed to be done urgently, an idea is to use Mark Twain's eat the frog first principle to prioritize the list. An example for this quadrant could be to finish a client project. It is tasks, tasks which have a clear deadline and have consequences if they are not done.		The green quadrant in figure 2 shows the "Do" quadrant. A task that is put in this quadrant is a task that is both important and urgent. That is also why this quadrant often is referred to as the key quadrant. The tasks in this quadrant are often crucial for the projects and can have a negative impact on the project if not dealt this properly or on time. <ref name="Prioritizing framework"> SPICA. “The Eisenhower matrix – A popular prioritization framework” SPICA, https://www.spica.com/blog/the-eisenhower-matrix Accessed 18 Feb. 2022.</ref> From the book The 7 Habits of Highly Effective People it states examples of activities in the quadrant do as crises, pressing problems and deadline-driven projects. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref> For this quadrant you will have a list of tasks needed to be done urgently, an idea is to use Mark Twain's eat the frog first principle to prioritize the list. An example for this quadrant could be to finish a client project. It is tasks, tasks which have a clear deadline and have consequences if they are not done.

	The red quadrant "Delegate" is where the task is urgent but it is not important. Here the task is often keeping you from achieving the exact project goals, this means that they are distracting. Because these activities are distracting from the real goals and objectives, the best solution is to delegate them to others. One of the challenges in this quadrant is that you need to be sure about how, when and to whom you are delegating these tasks. In modern times this quadrant has also become more about making tasks optimizing them, outsourcing them or even automating them.<ref name="Prioritizing framework"> SPICA. “The Eisenhower matrix – A popular prioritization framework” SPICA, https://www.spica.com/blog/the-eisenhower-matrix Accessed 18 Feb. 2022.</ref> This is because today in companies there is coming an even more focus on always making a better process and whenever possible make them automated. This is seen in companies because more and more is digitalized, an example is that KPI's are in most cases today created automated by computer programs. An important thing when delegating the tasks in this quadrant is to make sure that you follow up on the tasks delegated to other people. Here it comes in handy to create a Gantt chart after the tasks have been prioritized in order to follow up on everything and make sure they are done within time limits.		The red quadrant "Delegate" is where the task is urgent but it is not important. Here the task is often keeping you from achieving the exact project goals, this means that they are distracting. Because these activities are distracting from the real goals and objectives, the best solution is to delegate them to others. One of the challenges in this quadrant is that you need to be sure about how, when and to whom you are delegating these tasks. In modern times this quadrant has also become more about making tasks optimizing them, outsourcing them or even automating them.<ref name="Prioritizing framework"> SPICA. “The Eisenhower matrix – A popular prioritization framework” SPICA, https://www.spica.com/blog/the-eisenhower-matrix Accessed 18 Feb. 2022.</ref> This is because today in companies there is coming an even more focus on always making a better process and whenever possible make them automated. This is seen in companies because more and more is digitalized, an example is that KPI's are in most cases today created automated by computer programs. An important thing when delegating the tasks in this quadrant is to make sure that you follow up on the tasks delegated to other people. Here it comes in handy to create a Gantt chart after the tasks have been prioritized in order to follow up on everything and make sure they are done within time limits.

FrederikSchytte: /* Limitations of the eisenhower Decision Matrix */

2022-03-22T19:58:04Z

Limitations of the eisenhower Decision Matrix

← Older revision		Revision as of 19:58, 22 March 2022
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	=Limitations of the eisenhower Decision Matrix=		=Limitations of the eisenhower Decision Matrix=

	~~#Too simple a model, needs to include more.~~
	~~#Do not come up with the project plan~~

	One of the limitations of the Eisenhower decision matrix that only takes into consideration of two dimensions. This at times do not shows as sufficient when prioritizing your tasks. An example is that is a person is to move between to homes. It can be that the task is both urgent and important, which means that it needs to be done now, but the person doing the task is not capable. It could be that the person is not strong enough or do not have the required skills to accomplish the task. Furthermore, another important aspect for people when they do tasks or consider doing them is their ipseity, which is a person individual personality. This will always affect the decisions a person makes. Therefore, the sung diagram which can be seen in figure 3 is made in order to have a third dimension when prioritizing your task or a project group tasks. [[File:The sung Diagram.png\|500px\|thumb\|Figure 3: The Sung Diagram, <ref name="The Sung Diagram: Revitalizing the Eisenhower Matrix">Bratterud, H.; Burgess, M.; Terese Fasy, B; Millman, D. L. . The Sung Diagram: Revitalizing the Eisenhower Matrix, “Lecture Notes in Computer Science”</ref>]] <ref name="The Sung Diagram: Revitalizing the Eisenhower Matrix">Bratterud, H.; Burgess, M.; Terese Fasy, B; Millman, D. L. . The Sung Diagram: Revitalizing the Eisenhower Matrix, “Lecture Notes in Computer Science”</ref>		One of the limitations of the Eisenhower decision matrix that only takes into consideration of two dimensions. This at times do not shows as sufficient when prioritizing your tasks. An example is that is a person is to move between to homes. It can be that the task is both urgent and important, which means that it needs to be done now, but the person doing the task is not capable. It could be that the person is not strong enough or do not have the required skills to accomplish the task. Furthermore, another important aspect for people when they do tasks or consider doing them is their ipseity, which is a person individual personality. This will always affect the decisions a person makes. Therefore, the sung diagram which can be seen in figure 3 is made in order to have a third dimension when prioritizing your task or a project group tasks. [[File:The sung Diagram.png\|500px\|thumb\|Figure 3: The Sung Diagram, <ref name="The Sung Diagram: Revitalizing the Eisenhower Matrix">Bratterud, H.; Burgess, M.; Terese Fasy, B; Millman, D. L. . The Sung Diagram: Revitalizing the Eisenhower Matrix, “Lecture Notes in Computer Science”</ref>]] <ref name="The Sung Diagram: Revitalizing the Eisenhower Matrix">Bratterud, H.; Burgess, M.; Terese Fasy, B; Millman, D. L. . The Sung Diagram: Revitalizing the Eisenhower Matrix, “Lecture Notes in Computer Science”</ref>

FrederikSchytte: /* Features of the Eisenhower Decision Matrix */

2022-03-22T19:57:43Z

Features of the Eisenhower Decision Matrix

← Older revision		Revision as of 19:57, 22 March 2022
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	=Features of the Eisenhower Decision Matrix=		=Features of the Eisenhower Decision Matrix=

	~~# Difference in importance and urgent~~
	~~# The four boxes in the Eisenhower Decision Matrix~~
	~~# How to make the Eisenhower Decision Matrix~~

	===Importance and urgent===		===Importance and urgent===
	The features of the Eisenhower decision matrix are fairly simple, this is also why it is an easy tool to use for prioritization in projects. The tool is a 2-by-2 matrix where one axis is the importance of a task and the other axis is how urgent a specific task is. It makes it very easy to understand because it only deals with 2 dimensions.		The features of the Eisenhower decision matrix are fairly simple, this is also why it is an easy tool to use for prioritization in projects. The tool is a 2-by-2 matrix where one axis is the importance of a task and the other axis is how urgent a specific task is. It makes it very easy to understand because it only deals with 2 dimensions.

FrederikSchytte: /* Relation to Project management */

2022-03-22T19:57:32Z

Relation to Project management

← Older revision		Revision as of 19:57, 22 March 2022
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	=Relation to Project management=		=Relation to Project management=

	~~- Prioritizing tasks and deadlines~~

	~~- Are they necessary to do?~~

	In projects, there will always be a lot of tasks that need to be done in order to finish the project and achieve the project goals. These tasks are not all equally important and in different time periods of a project, they will be more or less urgent. In order to create good results, so that the project is both project success and a project management success, it is important to prioritize the tasks in the project. The Eisenhower Decision Matrix is a good tool for prioritizing the tasks in the projects. In the PRINCE2 standard, it is seen that one of the important competencies for a project manager is to have the ability to have good time management. This also relates to the fact that in the PRINCE2 standard one of the 7 themes is to plan. In the theme for the plan it is stated that "Plans provide the backbone of the management required for any project; without a plan, there can be no control"<ref name=BS> AXELOS. Managing Successful Projects with PRINCE2 2017 Edition, The Stationery Office Ltd, 2017. ProQuest Ebook Central, page 94 </ref>, and in order to create the plan a prioritization of the tasks is needed this the Eisenhower Decision Matrix can contribute to. The Eisenhower decision matrix does not provide the plan for the project, and this is one of its limitations that also will be described in the section on limitations.		In projects, there will always be a lot of tasks that need to be done in order to finish the project and achieve the project goals. These tasks are not all equally important and in different time periods of a project, they will be more or less urgent. In order to create good results, so that the project is both project success and a project management success, it is important to prioritize the tasks in the project. The Eisenhower Decision Matrix is a good tool for prioritizing the tasks in the projects. In the PRINCE2 standard, it is seen that one of the important competencies for a project manager is to have the ability to have good time management. This also relates to the fact that in the PRINCE2 standard one of the 7 themes is to plan. In the theme for the plan it is stated that "Plans provide the backbone of the management required for any project; without a plan, there can be no control"<ref name=BS> AXELOS. Managing Successful Projects with PRINCE2 2017 Edition, The Stationery Office Ltd, 2017. ProQuest Ebook Central, page 94 </ref>, and in order to create the plan a prioritization of the tasks is needed this the Eisenhower Decision Matrix can contribute to. The Eisenhower decision matrix does not provide the plan for the project, and this is one of its limitations that also will be described in the section on limitations.

FrederikSchytte: /* History of the Eisenhower Decision Matrix */

2022-03-22T19:57:22Z

History of the Eisenhower Decision Matrix

← Older revision		Revision as of 19:57, 22 March 2022
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	=History of the Eisenhower Decision Matrix=		=History of the Eisenhower Decision Matrix=

	~~# President Eisenhower <ref name="The Eisenhower Matrix">The Decision Lab, Link: https://thedecisionlab.com/reference-guide/management/the-eisenhower-matrix/#section-2 </ref>~~
	~~# The understanding of important and urgent~~

	Dwight D. Eisenhower the 34th president of the United States of America has given name to the tool the Eisenhower Decision Matrix. Dwight D. Eisenhower was in the military before becoming president of the United States of America where he was recognized for his ability to run effective organizations. One reason for Dwight D. Eisenhower to run effective organizations was it he understood that time management not only needs to be efficient but it also needs to be effective. Therefore he meant that in order to be successful in time management one has to do tasks that are both urgent and important. So the Eisenhower decision matrix was born. <ref name="The Eisenhower Matrix">The Decision Lab, Link: https://thedecisionlab.com/reference-guide/management/the-eisenhower-matrix/#section-2 </ref>		Dwight D. Eisenhower the 34th president of the United States of America has given name to the tool the Eisenhower Decision Matrix. Dwight D. Eisenhower was in the military before becoming president of the United States of America where he was recognized for his ability to run effective organizations. One reason for Dwight D. Eisenhower to run effective organizations was it he understood that time management not only needs to be efficient but it also needs to be effective. Therefore he meant that in order to be successful in time management one has to do tasks that are both urgent and important. So the Eisenhower decision matrix was born. <ref name="The Eisenhower Matrix">The Decision Lab, Link: https://thedecisionlab.com/reference-guide/management/the-eisenhower-matrix/#section-2 </ref>

FrederikSchytte: /* Additional Readings */

2022-03-22T19:56:47Z

Additional Readings

← Older revision		Revision as of 19:56, 22 March 2022
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	This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>		This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>

	The capture '''revitalizing the Eisenhower decision matrix in the book''' Lecture Notes in Computer Science is about how the Eisenhower Decision Matrix can have a third dimension which capability.		The capture '''revitalizing the Eisenhower decision matrix in the book''' Lecture Notes in Computer Science is about how the Eisenhower Decision Matrix can have a third dimension which capability. <ref name="The Sung Diagram: Revitalizing the Eisenhower Matrix">Bratterud, H.; Burgess, M.; Terese Fasy, B; Millman, D. L. . The Sung Diagram: Revitalizing the Eisenhower Matrix, “Lecture Notes in Computer Science”</ref>

	The Journal article '''Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp... ''' is about how the Eisenhower Decision Matrix can be used together with the Analytical hierarchy proces (AHP). <ref name="TEisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp...>Makouet I.; mfondoum V.; Ngandam H. . Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp..., </ref>		The Journal article '''Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp... ''' is about how the Eisenhower Decision Matrix can be used together with the Analytical hierarchy proces (AHP). <ref name="TEisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp...>Makouet I.; mfondoum V.; Ngandam H. . Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp..., </ref>

FrederikSchytte: /* Additional Readings */

2022-03-22T19:56:16Z

Additional Readings

← Older revision		Revision as of 19:56, 22 March 2022
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	This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>		This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>

	The capture '''revitalizing the Eisenhower decision matrix in the book''' Lecture Notes in Computer Science is about how the Eisenhower Decision Matrix can have a third dimension which capability.		The capture '''revitalizing the Eisenhower decision matrix in the book''' Lecture Notes in Computer Science is about how the Eisenhower Decision Matrix can have a third dimension which capability.

	The Journal article '''Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp... ''' is about how the Eisenhower Decision Matrix can be used together with the Analytical hierarchy proces (AHP). <ref name="TEisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp...>Makouet I.; mfondoum V.; Ngandam H. . Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp..., </ref>		The Journal article '''Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp... ''' is about how the Eisenhower Decision Matrix can be used together with the Analytical hierarchy proces (AHP). <ref name="TEisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp...>Makouet I.; mfondoum V.; Ngandam H. . Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp..., </ref>

FrederikSchytte: /* Additional Readings */

2022-03-22T19:56:08Z

Additional Readings

← Older revision		Revision as of 19:56, 22 March 2022
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	This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>		This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>

	revitalizing the Eisenhower decision matrix		The capture '''revitalizing the Eisenhower decision matrix in the book''' Lecture Notes in Computer Science is about how the Eisenhower Decision Matrix can have a third dimension which capability.

	The Journal article '''Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp... ''' is about how the Eisenhower Decision Matrix can be used together with the Analytical hierarchy proces (AHP). <ref name="TEisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp...>Makouet I.; mfondoum V.; Ngandam H. . Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp..., </ref>		The Journal article '''Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp... ''' is about how the Eisenhower Decision Matrix can be used together with the Analytical hierarchy proces (AHP). <ref name="TEisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp...>Makouet I.; mfondoum V.; Ngandam H. . Eisenhower matrix * Saaty AHP = Strong actions prioritization? Theoretical literature and lessons drawn from emp..., </ref>

FrederikSchytte: /* Additional Readings */

2022-03-22T19:51:06Z

Additional Readings

← Older revision		Revision as of 19:51, 22 March 2022
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	This book '''The 7 habits of highly effective people''' <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>		This book '''The 7 habits of highly effective people''' it is good to read the whole book on how to be effective, but especially the chapter on prioritizing time. <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>

	revitalizing the Eisenhower decision matrix		revitalizing the Eisenhower decision matrix

FrederikSchytte: /* Additional Readings */

2022-03-22T19:49:05Z

Additional Readings

← Older revision		Revision as of 19:49, 22 March 2022
Line 78:		Line 78:


	This book 'The 7 habits of highly effective people' <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>		This book '''The 7 habits of highly effective people''' <ref name="The 7 Habits of Highly Effective People"> Covey S. R. . The 7 Habits of Highly Effective People </ref>

	revitalizing the Eisenhower decision matrix		revitalizing the Eisenhower decision matrix