Responsibility Assignment Matrix (RACI Matrix) - Revision history

Tkokotas at 14:57, 18 December 2018

2018-12-18T14:57:59Z

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			''Developed by Charles-Henri Orson Flavien Gayot''


	A '''Responsibility Assignment Matrix''' (RAM), also known as '''RACI matrix''' or ARCI matrix or linear responsibility chart (LRC), is a project management tool mainly used to define the roles and the responsibilities in a very simple and straightforward way for each task of a project. It is used to have an overview of the projects (or processes) which require cross-collaboration with multiple departments. The output is a matrix presenting the different tasks on the first column, every participant in the project on the first line then for each task, each participant is given a status. It is fast and easy to use, and is perfectly suitable for group work at university<ref> Bachelet, Remi. [http://gestiondeprojet.pm/planification-projet/ " Conception et planification de projet : outils avancés"], ''[[Ecole Centrale de Lille]]'', 19 September 2015. Retrieved on 22 September 2015.</ref>. An RAM template and example will be provided to gain a deep understanding and will describe the project management simulation the class participated in.		A '''Responsibility Assignment Matrix''' (RAM), also known as '''RACI matrix''' or ARCI matrix or linear responsibility chart (LRC), is a project management tool mainly used to define the roles and the responsibilities in a very simple and straightforward way for each task of a project. It is used to have an overview of the projects (or processes) which require cross-collaboration with multiple departments. The output is a matrix presenting the different tasks on the first column, every participant in the project on the first line then for each task, each participant is given a status. It is fast and easy to use, and is perfectly suitable for group work at university<ref> Bachelet, Remi. [http://gestiondeprojet.pm/planification-projet/ " Conception et planification de projet : outils avancés"], ''[[Ecole Centrale de Lille]]'', 19 September 2015. Retrieved on 22 September 2015.</ref>. An RAM template and example will be provided to gain a deep understanding and will describe the project management simulation the class participated in.

Charles Henri Gayot: /* Using the game simulation as an example */

2015-09-29T01:00:41Z

Using the game simulation as an example

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	During the game, it was used to see who to consult when to take decisions that would affect multiple parties. That created a smooth controlling framework that enabled fast decision-making, which was the core of the game. For instance:		During the game, it was used to see who to consult when to take decisions that would affect multiple parties. That created a smooth controlling framework that enabled fast decision-making, which was the core of the game. For instance:

	:”Entering the consultancy cost if needed” is a very simple task. It does not include three members of the group. However, Elektra is accountable for it (and automatically responsible for doing it) and Charles is kept informed because he needs to know the available money to be able to act for the “Defining when a loan is repaid” task. Nevertheless, he is not Consulted, because he cannot bring any information to Elektra about this topic.		:*”Entering the consultancy cost if needed” is a very simple task. It does not include three members of the group. However, Elektra is accountable for it (and automatically responsible for doing it) and Charles is kept informed because he needs to know the available money to be able to act for the “Defining when a loan is repaid” task. Nevertheless, he is not Consulted, because he cannot bring any information to Elektra about this topic.

	:”Defining loan value” is another interesting task. Charles is ultimately responsible for guaranteeing there is the right amount of money in the bank account. However, the partial amounts calculations are made by Louis, Gaetan and Edvinas, who are responsible for providing the right figures. The final decision is then up to Charles who will conclude this action.		:*”Defining loan value” is another interesting task. Charles is ultimately responsible for guaranteeing there is the right amount of money in the bank account. However, the partial amounts calculations are made by Louis, Gaetan and Edvinas, who are responsible for providing the right figures. The final decision is then up to Charles who will conclude this action.

	At the end of the game, it could have been used to review the performances of each team member.		At the end of the game, it could have been used to review the performances of each team member.

Charles Henri Gayot at 00:58, 29 September 2015

2015-09-29T00:58:26Z

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	[[File:RACI 1.png]]		[[File:RACI 1.png]]

	On the first column, all the tasks are listed, according to the former division according to the [[Work_Breakdown_Structure_(WBS) Work Breakdown Structure]] or a similar method. Thus, a RACI matrix can be used locally on a small branch of the WBS, which is useful for local communication and assignments, or globally which enable to check the integrity of the roles all over the project.		On the first column, all the tasks are listed, according to the former division according to the [[Work_Breakdown_Structure_(WBS)\| Work Breakdown Structure]] or a similar method. Thus, a RACI matrix can be used locally on a small branch of the WBS, which is useful for local communication and assignments, or globally which enable to check the integrity of the roles all over the project.
	On the first row, there are the names or the job positions (depending on the style of management) of everybody involved in accomplishing the stated tasks.		On the first row, there are the names or the job positions (depending on the style of management) of everybody involved in accomplishing the stated tasks.
	In the table, we find the initial for the level of involvement and accountability of every one, for every task to be done. For example, for the task “manage activities”:		In the table, we find the initial for the level of involvement and accountability of every one, for every task to be done. For example, for the task “manage activities”:

Charles Henri Gayot at 00:57, 29 September 2015

2015-09-29T00:57:18Z

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	[[File:RACI 2.png]]		[[File:RACI 2.png]]

	From there, fill out the “Name or Job Function” column with everyone involved in the project. Once done, choose the “Levels of Responsibilities”. By default, it is R,A,C,I but it is meant to be flexible to fit the management style of the company, see [[#Alternatives and Variations]]. You can also type a quick description of what each letter stands for, so that anyone can understand right away what every letter and role means. This is important, as the matrix is a tool intended for everyone in the team, not only managers.		From there, fill out the “Name or Job Function” column with everyone involved in the project. Once done, choose the “Levels of Responsibilities”. By default, it is R,A,C,I but it is meant to be flexible to fit the management style of the company, see [[#Alternatives and Variations\| Alternatives]]. You can also type a quick description of what each letter stands for, so that anyone can understand right away what every letter and role means. This is important, as the matrix is a tool intended for everyone in the team, not only managers.

	;Step 2		;Step 2
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	In the provided template, the example taken is the one from the simulation game run in class at the beginning of the semester. For those who have not done it, here is the game in brief. It was a project management simulation on a turn-per-turn model for the construction of new offices. Each team had to build their offices by ordering procurement, hiring, laying off, allocating and deallocating workers, taking and refunding a loan while being affected by external events. The final score is then calculated according to the profit made, the initial bid and the rapidity of the project execution. Every turn had a limited time therefore, being organized was compulsory.		In the provided template, the example taken is the one from the simulation game run in class at the beginning of the semester. For those who have not done it, here is the game in brief. It was a project management simulation on a turn-per-turn model for the construction of new offices. Each team had to build their offices by ordering procurement, hiring, laying off, allocating and deallocating workers, taking and refunding a loan while being affected by external events. The final score is then calculated according to the profit made, the initial bid and the rapidity of the project execution. Every turn had a limited time therefore, being organized was compulsory.

	To optimize the process of each turn (it is interesting to notice how a turn look like an increment in an [[Scrum agile system]] in many aspects), the group distributed the tasks during a preparation meeting during which everyone agreed on the tasks to be done and how to split them. That is the moment where we filled out the RACI matrix.		To optimize the process of each turn (it is interesting to notice how a turn look like an increment in an [[Scrum\| agile system]] in many aspects), the group distributed the tasks during a preparation meeting during which everyone agreed on the tasks to be done and how to split them. That is the moment where we filled out the RACI matrix.

	In preparation for the beginning of the simulation game, the team members had to review what they had to do and master before the game starts. The RACI matrix gave that information right away, it was represented by the “R” and “A”		In preparation for the beginning of the simulation game, the team members had to review what they had to do and master before the game starts. The RACI matrix gave that information right away, it was represented by the “R” and “A”

Charles Henri Gayot at 00:55, 29 September 2015

2015-09-29T00:55:09Z

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Charles Henri Gayot at 00:25, 22 September 2015

2015-09-22T00:25:50Z

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	===How to use a RAM===		===How to use a RAM===
	Here is an example of a RAM.		Here is an example of a RAM.


	[[File:RACI 1.png]]		[[File:RACI 1.png]]

	On the first column, we find all the tasks as they were previously divided according to the Work Breakdown Structure (link) or similar. Thus, a RACI matrix can be used locally on a small branch of the WBS, which is more convenient but does not gather a lot of knowledge around the project, or globally which is more messy but convey useful “who to contact” info.		On the first column, we find all the tasks as they were previously divided according to the Work Breakdown Structure (link) or similar. Thus, a RACI matrix can be used locally on a small branch of the WBS, which is more convenient but does not gather a lot of knowledge around the project, or globally which is more messy but convey useful “who to contact” info.
	On the first row, there are the names or the job positions (depending on the style of management) of everybody involved in accomplishing the stated tasks.		On the first row, there are the names or the job positions (depending on the style of management) of everybody involved in accomplishing the stated tasks.
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	Here are a few reasons of using a RAM<ref> Viswanathan, Balaji. [http://project-management.com/understanding-responsibility-assignment-matrix-raci-matrix/" Understanding Responsibility Assignment Matrix (RACI Matrix) "], ''[[project-management.com]]'', 8 April 2015. Retrieved on 15 September 2015.</ref>:		Here are a few reasons of using a RAM<ref> Viswanathan, Balaji. [http://project-management.com/understanding-responsibility-assignment-matrix-raci-matrix/" Understanding Responsibility Assignment Matrix (RACI Matrix) "], ''[[project-management.com]]'', 8 April 2015. Retrieved on 15 September 2015.</ref>:

	:It lets the organization know if some people are assigned with too many or too few responsibilities.		:*It lets the organization know if some people are assigned with too many or too few responsibilities.

	:It keeps everybody on the same page on who is accountable for a particular task.		:*It keeps everybody on the same page on who is accountable for a particular task.
	:Keeps all the necessary people in the loop and reduces miscommunications.		:*Keeps all the necessary people in the loop and reduces miscommunications.
	:It helps you develop a simple communication system to keep those in the “I” category informed (through email or IM), while involving only those in the “C” categories for meetings and interactive communication. This saves everybody’s time.		:*It helps you develop a simple communication system to keep those in the “I” category informed (through email or IM), while involving only those in the “C” categories for meetings and interactive communication. This saves everybody’s time.

	==Alternatives and Variations ==		==Alternatives and Variations ==

Charles Henri Gayot at 00:24, 22 September 2015

2015-09-22T00:24:56Z

← Older revision		Revision as of 00:24, 22 September 2015
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	===How to use a RAM===		===How to use a RAM===
	Here is an example of a RAM.		Here is an example of a RAM.


	[[File:RACI 1.png]]		[[File:RACI 1.png]]

	On the first column, we find all the tasks as they were previously divided according to the Work Breakdown Structure (link) or similar. Thus, a RACI matrix can be used locally on a small branch of the WBS, which is more convenient but does not gather a lot of knowledge around the project, or globally which is more messy but convey useful “who to contact” info.		On the first column, we find all the tasks as they were previously divided according to the Work Breakdown Structure (link) or similar. Thus, a RACI matrix can be used locally on a small branch of the WBS, which is more convenient but does not gather a lot of knowledge around the project, or globally which is more messy but convey useful “who to contact” info.
	On the first row, there are the names or the job positions (depending on the style of management) of everybody involved in accomplishing the stated tasks.		On the first row, there are the names or the job positions (depending on the style of management) of everybody involved in accomplishing the stated tasks.
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	The concept is quite simple to follow, isn’t it?		The concept is quite simple to follow, isn’t it?
	====Downloading the template====		====Downloading the template====
	To create your own RACI matrix/RAM, just download this template, which provide you a few improvements compared to the one you would do by hand. You can download this Excel spreadsheet here. ~~((((Impossible to upload on the Wiki,issue being fixed))))~~		To create your own RACI matrix/RAM, just download this template, which provide you a few improvements compared to the one you would do by hand. You can download this Excel spreadsheet here.
	====Using the template====		====Using the template====

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	Here are a few reasons of using a RAM<ref> Viswanathan, Balaji. [http://project-management.com/understanding-responsibility-assignment-matrix-raci-matrix/" Understanding Responsibility Assignment Matrix (RACI Matrix) "], ''[[project-management.com]]'', 8 April 2015. Retrieved on 15 September 2015.</ref>:		Here are a few reasons of using a RAM<ref> Viswanathan, Balaji. [http://project-management.com/understanding-responsibility-assignment-matrix-raci-matrix/" Understanding Responsibility Assignment Matrix (RACI Matrix) "], ''[[project-management.com]]'', 8 April 2015. Retrieved on 15 September 2015.</ref>:

	It lets the organization know if some people are assigned with too many or too few responsibilities.		:It lets the organization know if some people are assigned with too many or too few responsibilities.

	~~It keeps everybody on the same page on who is accountable for a particular task.~~

	~~Keeps all the necessary people in the loop and reduces miscommunications~~.

	It helps you develop a simple communication system to keep those in the “I” category informed (through email or IM), while involving only those in the “C” categories for meetings and interactive communication. This saves everybody’s time.		:It keeps everybody on the same page on who is accountable for a particular task.
			:Keeps all the necessary people in the loop and reduces miscommunications.
			:It helps you develop a simple communication system to keep those in the “I” category informed (through email or IM), while involving only those in the “C” categories for meetings and interactive communication. This saves everybody’s time.

	==Alternatives and Variations ==		==Alternatives and Variations ==

Charles Henri Gayot at 00:20, 22 September 2015

2015-09-22T00:20:09Z

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Charles Henri Gayot: Created page with "A Responsibility Assignment Matrix (RAM), also known as RACI matrix or ARCI matrix or linear responsibility chart (LRC), is a project management tool mainly used to define the..."

2015-09-13T14:01:31Z

Created page with "A Responsibility Assignment Matrix (RAM), also known as RACI matrix or ARCI matrix or linear responsibility chart (LRC), is a project management tool mainly used to define the..."

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A Responsibility Assignment Matrix (RAM), also known as RACI matrix or ARCI matrix or linear responsibility chart (LRC), is a project management tool mainly used to define the roles and the responsibilities in a very simple and straightforward way for each task of a project. It is very useful to have an overview of the projects (or processes) which required cross-collaboration with multiple departments.
RACI is an acronym derived from the four key:
;Responsible
:(Compulsory) That has to do the task
;Accountable
:(Compulsory, only one) That is ultimately answerable for the work, that has authority for delegating the "Responsibles".
;Consulted
:That can be consulted if necessary (typically experts), with who a ""two-way"" communication is needed.
;Informed
:That need to be keep up-to-date on progress, with who a ""one-way"" communication is needed.
It is fast and easy to use, and is also perfectly suitable for group work at university. The example will describe the simulation game in which everyone had a task to do.

=Description=
=Use and Examples=
==How to use a RAM matrix==
===Downloading the template===
===Using the template===
==Using the game simulation as an example==
==When to use a RAM matrix==
=Applications and Impact in Project Management=
=Alternatives/See Also=
==A modular tool to fit the habits of the companies==
==Variations==
==Alternatives==
=Limitations=
=References=
=External Links=