Revision as of 21:53, 27 September 2015

The underlying assumption of Theory of Constraint (TOC) is that the performance of a system constraint will determine the performance of the organization. A constraint is anything that limits or prevents higher system performance relative to the goal. The constraint is the weakest link in the chain. A Five Focusing Steps methodology is used to identify an eliminate constraints of an organization as well as being a tool for continuously improvement in the organization. Primarily we would find TOC and Constraint Management applied in manufacturing and scheduling where the speed of a constraint sets the pace of a process in a production line. However TOC is extended to apply an execution of a project as well. LIMITATIONS...

Overview

The methodology Theory of Constraint (TOC) was introduced by E. Goldratt in the book “The Goal” in 1984 (REF5), but the roots of TOC can be traced back to the development of the software Optimized Production Technology OPT in the late 1970s (REF6, page 648).

Assumptions

A main assumption in TOC is that the primary goal of a business is to “make more money now and in the future without violating certain necessary conditions”. (REF, p 649) To obtain this goal according to TOC an organization can be measured and controlled by three measures: Throughput, operational expense and investment (originally called inventory). Throughput, which is the most important measure according to Goldratt, measures the rate at which an organization generates money through sales. Investment is the money tied up in physical things like inventory, equipment, real estate etc.) Whereas operating expense is money spent to create output other than variable costs (capacity cost, taxes, utilities etc.) Another assumption in TOC states that every business has at least one constraint. A constraint (in manufacture often called a bottleneck) is anything that prevents an organization from making progress towards its goal of earning money. See list of constraints in below table 1

Table 1 Types of Constraints

Constraints are often political.....

Two perspectives of TOC

TOC can be seen from two perspectives: the perspective of a business system and the perspective of an on going improvement process itself (REF6, p 649).

TOC as a Business System

Seen from a business system viewpoint TOC emphasizes change process implemented in three levels: the mind-set of the organization, the measures that drives it and the methods employed within the organization (REF6, p. 649). From previous section we know that according to TOC in very process there is a constraint and that the total throughput can only be improved when the constraint is improved or eliminated. Accordingly, Goldratt introduced a “Five Focusing Steps” methodology to identify and eliminate constraints as well as being a tool for continuously improvement in the organization. See figure 1.

Figure 1 The Five Focusing Steps methodology

The first step of Goldratts methodology is to IDENTIFY the current constraint. The constraint is the single part of the process that limits the rate at which the goal is achieved.

In the next step EXPLOIT the constraint quick improvements to the throughput of the constraint are to be carried out by using existing resources. In short existing resources are optimized. Also it is important her to make the organization aware of the constraint and its effect on the performance of the organization.

In the step SUBORDINATE all the non-constraint activities in the process are reviewed. This is to make sure that the non-constraints are aligned with and support the needs of the identified constraint.In other words the non-constraints should avoid doing unneeded work.

In next step ELEVATE further actions shall be taken, if the constraint still exists. The aim is to eliminate the constraint from being a constraint, and actions are continued at this step until the constraint has "broken". In this step it might be considered necessary to make some investments to be able to eliminate the constraint.

Once the constraint is broken the organization move to step five REPEAT which means that this is a continuous improvement process and once a constraint is resolved the next constraint should be addressed and then the process starts at the step IDENTIFY again.

Goldratt also introduced different tools to describe / analyse the process and to develop a constraint schedule to manage buffer inventory in an organization. One of the most known is “Drum-Buffer-Rope” (DBR), which is a method of synchronizing a production to the constraint while minimizing inventory and work-in-process. Figure 2 illustrates an example of DBR.

In above example we have a production of CT (chilling tubes). In the production of these CT tubes the constraint (bottleneck) is identified to be the chroming process. To protect the constraint a buffer is created around the CT tubes. The buffer in this example is to secure that a certain level of CT tubes is ready to be chromed. All other operations are subordinated to secure that the buffer is never idle. The drum is the constraint (chroming process) and the speed at which the constraint runs. The drum sets the beat or the pace of the process which determines the number of finished CT tubes and - in the end - determines the throughput.

The rope is a signal generated by the constraint (the chroming process) indicating that some CT tubes have been consumed (made ready for chroming) and this triggers the start for new CT tubes to be processed in the process flow lying before of the constraint.

Figure 2 Example of Drum-Buffer-Rope

TOC as an On-going Improvement Process

If you look at TOC from the perspective of an on-going improvement process TOC suggest that an organization must answer three fundamental questions concerning change in order to accelerate its improvement process:

• What needs to be changed? (How to identify the weakest link (the constraint) in the organization?)

• What should it be changed to? (How can the organization be strengthened by developing good and practical solutions around the constraint?)

• What actions will cause the change? (How should the organization implement the solutions?)

Goldratt and his team developed a whole set of techniques known as the Thinking Process to address these questions - below two examples:

a. The Strategic Current Reality Tree Technique which identifies the root causes behind the mismatch between where the organization is today and where it wants to be at the end of the planning horizon (desired stage).

b. Evaporating Clouds is used to put focus on the root causes of the gaps identified under a. This technique can root out and resolve the conflicts behind the root cause as well as the resistance towards change in the organization.

Applications

The Five Focusing Steps methodology have mainly been applied to manufacturing and supply chain solutions as also illustrated in previous examples. But especially the Thinking Process tools have also led to TOC applications being used in the field of marketing, sales and finance

Extension of TOC for Project Management

In 1997 Goldratt extended the production application of TOC to projects. He identified the constraint of a project as “the sequence of dependent events that prevents the project from completing in a shorter interval” (REF7). Resource and activity dependencies determine the critical chain in a project, because the scheduling of these has huge impact on project cost and scope. If schedule increases with fixed deliverables scope, cost usually increases. And if scope increases with fixed cost (or resources) schedule tends to increase. Since the resource constraint is often a significant project constraint, the TOC method of project planning should consider this. The critical chain includes the resource dependencies that define the overall longest path (constraint) of the project. The method resolves all resource constraints while determining critical chain of the project. The critical path may change during the performance of a project for example if other paths experience delay. The Five Focusing Steps methodology applied on Goldratt's Critical Chain Project Management (CCPM) as the TOC extension is called is listed in table 3 below (REF7)

IDENTIFY Identify the critical path (constraint) in the project that limits the speed of the project deliverable and the achievement of the goal. EXPLOIT Project Activity Estimates 1. Make plan using a “low-risk” activity estimate duration provided by the project resources. 2. Teach the estimators to understand the variation and the critical chain method. 3. Solicit the estimated “average” times assuming everyting will go after the plan and be sure the participants can devote 100% effort to the activity. 4. Build the critical chain plan using these reduced activity duration estimates and collect the differences between the low risk and the average estimates to develop buffers SUBORDINATE Subordinate non-critical chain paths (Late Finish plan) CCPM uses “late start” for alle project activities, because feeding buffers provide an explicitly sized buffer to protect the overall project from late completion of the feeding paths.

Project Buffer CCPM protects the overall project delivery time with a project buffer at the end of the critical chain. This protects the project from uncertainty of an individual activity. Goldratt suggested to use half of the sum of the activity durations in the chain of activities that precedes the buffer. This is the critical chain for project buffer. Critical Chain Feeding buffer (subordinate merging paths) CCPM protects the critical chain from potential delays by subordinating critical chain feeding paths; placing an aggregate critical chain feeding buffer at the end of each path that feeds the critical chain. This feeding buffer provides a measure and control mechanism to protect the critical chain Eliminate Data Driven Behavior CCPM plans only provide dates for the start of activity chains and the end of the project buffer to enable the project team to focus on completing the project as soon as possible.

ELEVATE Elevate Activity Performance by Eliminating Multitasking Eliminating “fragtional head counts” is a primary consideration in planning a critical chain project. REPEAT Project managers in CCPM update the buffers as often as needed by continously asking each of the performing activities how many days they estimat to the completion of their activity. As long as the resources are working on the activities with the CCPM activity performance paradigm it is positiv regardless of the actual duration

Advantages and Limitations of TOC

Advantages of TOC

• TOC has been compared with established operational management tools in more studies. For example as capacity scheduling in a production line TOC is an easy way to identify how many items can be produced within a certain period of time. TOC can ensure an even and efficient pace in the production taking an identified constraint into consideration.

• As an improvement methodology TOC produces positive effects on flow time of a product or service through a system. TOC used in improvement processes requires limited intimate knowledge of data analysis. Only a few people in an organization need to understand the elements of the system in order to implement this method. This means that a TOC effort in this context can be localized with minimum involvement from the workforce in e.g. a manufacturing company. (REF8, p 76). As a consequence of this you could argue that especially organizations with hierarchical structure and centralized knowledge would value the TOC approach.

• Think Process tools e.g. the reality trees are examined to be particular useful to address non-physical constraints such as wrong policies or inconsistent performance measures according to a study by Chaudhari and Mukhopadhyay where interactions among the supply chain members of a service industry was analysed. (REF6, p 654). This meant that.....

• The Five Focusing Steps as well as the Thinking Process presents a variety of tools to approach different problems in an organization or in a project. For example to solve a relative simple product mix problem the TOC tools combined in different ways can provide a flexible and synergic approach to identify different solutions and solve a specific problem.(REF6, page 652 and 653).

Limitations of TOC

• In general it is argued that TOC has borrowed research and practice especially from program and review technique (PERT) and Critical path method (CPM). FIND SOURCE

• Another major obstacles to TOC (as well as Lean and Six Sigma)as an improvement methodology is that the TOC methodology address management theories as a secondary issue. TOC does not address the general theory of management or the policies of an organization (REF8). Change processes challenge existing ways of doing things in an organization, and policies and organizational values might have to be revised. TOC does not take into account that earning money is not always the only purpose of an organization.

• When used as improvement process with low work force involvement, you could argue that TOC has some drawbacks. If an employee is only briefly informed and not involved in the TOC process he/she might feel less motivated (engaged). Work force involvement according to xxxxx is vital for successful implementation of TOC (REF8, p. 76).

• Gupta (REF6, page 658)in his article about Constraint Management concludes that TOC has a potential to be established as a useful production management theory as it is widely applicable across the production function, however the theory of Constraint Management has not been empirically developed and tested which is required if TOC has to be accepted as a general theory in production management.

Annotated Bibliography

REF1

Bicheno, John, et (2009), The Lean Toolbox – The Essential Guide to Lean Transformation, Fourth Edition, Judge Business School, University of Cambridge, PICSIE Books, UK

This book gives the reader an overview of lean concepts and techniques and places the TOC contributions of Goldratt into the framework of improvement programs. The TOC methodology is presented showing the synergy between TOC and Lean.

REF2

Boyd, Lynn, et al (2004), Constraint Management – What is the theory?, University of Louisville, USA, International Journal of Operations & Production Management, Vol. 24 No. 4, 2004, pp350-371

The purpose of the article by Boyd et al is to propose a throughput orientation, discuss a model for throughput orientation as well as suggesting hypotheses that might be empirically tested to establish TOC and CM as a theory not only recognized by practitioners, but also by theorists and researchers. This article supports the idea that more research within the CM/TOC area is needed if they are to be recognized as theories

REF3

Dettmer William (2000), Constraint Management, Quality America. Inc. 2000, Chapter from updated 2000 edition of The CQM Guide written by Pyzdek, Thomas originally published in 1996.

MISSING TEXT

REF5

Goldratt, Eliyahu M, et al.(2014), The Goal – A Process of Ongoing Improvement, The North Rivel Press Publishing Corporation, Fourth Revision Edition.

In 1986 the first version of “The Goal” was published. The book was written in a fast-paced thriller style about a plant manager working hard to improve performance in his factory. The book, set up as a popular novel, explains in a practical way how the plant manager saves his factory by learning about and implementing TOC principles. This is that historical foundation for TOC.

REF6

Gupta, M (2003), Constraint management – recent advances and practices, International Journal of Production Research, 2003 Vol. 41 no. 4 pp 647-659.

This article is about Constraint Management and system thinking because an organization succeeds or fails as a complete system. The TOC principles and concepts in recent years have been extended into a CM application also supporting TOC within project, program and portfolio management.

REF7

Leach, Larry P. (1999), Critical Chain Project Management Improves Project Performance, Quality Systems, 1577 Del Mar Circle, Idaho USA

This article describes the theory and practice of TOC use in project management also called Critical Chain Project Management (CCPM).CPPM differs from critical path method by including resource dependencies and improving the project plan by inserting buffers at the end of the activity chains. The article also adapts the Five Forcing Steps from TOC info project management.

REF8

Nave, Dave, (2002), How to Compare Six Sigma, Lean and the Theory of Constraints – a framework for choosing what’s best for your organization, Quality Progress, March 2002.

This article is about selecting the best improvement methodology in an organization and the author discuss the basics of the improvement methodologies Six Sigma, Lean and TOC; the concepts and effects as well as the similarities and differences. This is relevant for this TOC paper in the sense that organizations thrive to improve their business system also in their execution of projects, programs and portfolios.