Managing meetings
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Latest revision as of 10:49, 10 August 2017
Meetings are one of the most important activities in project work and organization.
Meetings form the context of many very different project activities.
Limited focus on the organization and design of meeting.
- The meeting must not be the waste of time
- Strive for effective meetings
- Design and facilitate meetings based on the purpose
[edit] Effectivemeetings -3 phases
| BEFORE | DURING | AFTER |
|---|---|---|
| The necessity of the meeting | Clear agenda | Meeting minutes |
| Involvement and invitation of the important and relevant persons | Clear timeframe | Defining deliverables |
| Coordination of calendars (doodle.com) | Clear purpose | Follow-up |
| Prepare agenda outlining purpose and expected deliverables | Dialogue instead of monologue | |
| Define roles and responsabilities |
[edit] Design and facilitation of different meetings
| Meeting type | Purpose | Examples |
|---|---|---|
| Involvement meetings | Create enthusiasm, motivitation, interest, shared understanding and acceptance | Kick-off meetings |
| Information meetings | ||
| Ideation meetings | Collaborate in order to get as many ideas as possible | Brainstorming |
| Product and Concept-development meetings | ||
| Problem solving meetings | Finding solution(s) to a given problem | Crisis meeting |
| Planning meetings | ||
| Decision meeting | Making decisions based on submitted/presented material | Board meetings |
| Follow-up meetings |
