Meetings Management
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Meetings are one of the most necessary activities of any project. They serve a lot of goals, from decision-making to brainstorming to team building, and are one of the primary activities that make projects progress. Meetings are also a massive source of expenses for a company or a project, so it is of the utmost importance that they are managed correctly, so that they are as efficient and effective as possible, and yield the best results. | Meetings are one of the most necessary activities of any project. They serve a lot of goals, from decision-making to brainstorming to team building, and are one of the primary activities that make projects progress. Meetings are also a massive source of expenses for a company or a project, so it is of the utmost importance that they are managed correctly, so that they are as efficient and effective as possible, and yield the best results. | ||
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The meeting leader must be aware of a lot of facts about the meeting: global notions such as its type or scope, but also practical ones such as its duration and place. To be run efficiently, meetings have to be organized in three steps: before, during and after the meeting. The content of these steps depends on the type and the purpose of the meetings, that the leader must define beforehand. To make the proceedings easier, a facilitator can help run the meeting: with no ties to the project of itself and no interests or knowledge about the content, their role is only to run the meeting and ensure the most efficiency and satisfaction comes out of it. | The meeting leader must be aware of a lot of facts about the meeting: global notions such as its type or scope, but also practical ones such as its duration and place. To be run efficiently, meetings have to be organized in three steps: before, during and after the meeting. The content of these steps depends on the type and the purpose of the meetings, that the leader must define beforehand. To make the proceedings easier, a facilitator can help run the meeting: with no ties to the project of itself and no interests or knowledge about the content, their role is only to run the meeting and ensure the most efficiency and satisfaction comes out of it. | ||
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The digitalisation of the workplace is another challenge for meetings management: with project teams working in different places and also time-zones, and companies trying to reduce costs linked to travelling, digital tools are more and more often to implement meetings where participants do not meet in person. This requires additional planning, and new tools and methods by meeting managers. | The digitalisation of the workplace is another challenge for meetings management: with project teams working in different places and also time-zones, and companies trying to reduce costs linked to travelling, digital tools are more and more often to implement meetings where participants do not meet in person. This requires additional planning, and new tools and methods by meeting managers. | ||
Revision as of 10:33, 12 February 2018
Abstract
Meetings are one of the most necessary activities of any project. They serve a lot of goals, from decision-making to brainstorming to team building, and are one of the primary activities that make projects progress. Meetings are also a massive source of expenses for a company or a project, so it is of the utmost importance that they are managed correctly, so that they are as efficient and effective as possible, and yield the best results.
The meeting leader must be aware of a lot of facts about the meeting: global notions such as its type or scope, but also practical ones such as its duration and place. To be run efficiently, meetings have to be organized in three steps: before, during and after the meeting. The content of these steps depends on the type and the purpose of the meetings, that the leader must define beforehand. To make the proceedings easier, a facilitator can help run the meeting: with no ties to the project of itself and no interests or knowledge about the content, their role is only to run the meeting and ensure the most efficiency and satisfaction comes out of it.
The digitalisation of the workplace is another challenge for meetings management: with project teams working in different places and also time-zones, and companies trying to reduce costs linked to travelling, digital tools are more and more often to implement meetings where participants do not meet in person. This requires additional planning, and new tools and methods by meeting managers.
