Root cause analysis (RCA)

Revision as of 18:27, 11 March 2022

Abstract

While managing programs or projects we face many challenges which affect the schedule or quality of the project. For the elimination of such similar future challenges, it is important to identify from where the problem has started (Root Cause). Root cause analysis is a method to identify the source of the problem and to know how it has happened and how to prevent such problems in future. Multiple industries like Construction, manufacturing, pharmaceutical, Information technology uses this method for successful identification of causes for the problem. RCA also gives the scope to identify the gaps in the existing process, reduce the cost of production or increase production. In this article, we will learn about What is root cause analysis and its importance, when and how RCA has to be done and methods of doing root cause analysis.

Introduction

Root cause illustration

Root cause analysis (RCA) is an important aspect of a broad problem-solving process and continuous improvement. A root cause is a part that contributed to a failure and should be removed completely using process improvement. The root cause is the most fundamental problem—the most fundamental reason—that puts in motion the a whole cause-and-effect that leads to the problem. Root cause analysis alone would not give any results, it has to be used as part of a bigger problem-solving effort aimed at improving quality. Organization uses continuous improvement method to remove that problem completely .

Root cause analysis refers to a variety of methodologies, tools, and procedures used to identify the root causes of issues. Some RCA approaches are more focused toward finding actual root causes than others, while others are more broad problem-solving procedures, but others simply provide support for the root cause analysis core activity.[1]

Process of Root cause Analysis

Root cause analysis tools

Five Why analysis

Five Why analysis is widely used root cause analysis tool in the industry as it helps to identify the root cause with few simple “WHY” question and without in need of any statistical tool. This method is one of the fasted methods to know the real root cause of the problem. In 1930s this tool was developed by Sakichi Toyoda, Founder of Toyota Industries, but only in 1970s this tool was used in many industries. [2]

Steps to perform five why analysis

1. Take a particular problem
2. Question “WHY” it occurred and note down the answer.
3. If that is not the exact root cause then you can ask another “WHY” question to that answer .Note down the new answer.
4. Follow these steps till you identify the root cause. It can take any number of “WHY” to reach the cause. [3]

Example

Problem: Car Tire got punctured

Root Cause: There was a hole on the roof.

Remedy: To avoid car tire puncture like this we need to fix the hole on the roof

Fishbone diagram

Fishbone diagram was developed by Kaoru Ishikawa. So, it is also called as “Ishikawa diagram”. This method is done through a diagram which looks like a fishbone. The diagram shows the primary and sub cause for that result. Usually, the diagram is made through team brainstorming. In this the effect or the problem will be in the place of fish head and the primary and sub cause will be there in bone of the fish. [4]

This method is commonly used in various manufacturing and operations industry . Instead of focusing on a single cause, this approach provides us with a comprehensive list of all probable causes, which aids not only in discovering the core cause of the current problem but also in preventing future mishaps.

Steps to analysis fishbone diagram

1. Determine and state the effect or the problem that has to be analyzed.
2. Determine the primary causes or categories of the effect.Methods, machines, people, materials, environment or measurements are popular primary causes.
3. Under each primary categories identify the other sub causes on it. Sub causes can be identified through various methods like five why analysis or 4Ps method (Policies, Procedures, People and Plant) 
4. This procedure of analyzing each cause is repeated until the problem's root causes are found. The team then analyzes the fishbone diagram until a conclusion and future steps are reached.[5]

Example

Scatter chart

Scatter chart represents the relationship between dependent and independent variables for the root cause. The dependent and independent variables data is represented by numerical value. [7]

Steps to create a scatter plot

1. Choose two variables to analyze (Pair of dependent and independent variables).
2. Measure the equivalent value of the dependent variable for each value of the independent variable.
3. On the chart, plot the numbers from each data pair.
4. On the horizontal axis, place the independent or expected cause variable, and on the vertical axis, place the dependent or intended effect variable.
5. In the chart, plot and examine the acquired data values. [7]

Example

Gantt charts

In today’s industry nearly 95% of the projects uses Gannt charts for their projects as it is one of the best indication tool. Gantt chart helps to keep a track on the progress of the project. Gantt chart helps to keep a track on the progress of the project. [7]

Steps to create a Gantt chart

1. Make a list of all tasks and activities.
2. Calculate the latest finishing date and the earliest start date for each activity, as well as the duration and any interdependence on other activities.
3. Arrange the tasks in a blank Gantt chart, with the timeline indicating the project's overall duration.
4. Draw bars that match to the duration of the activities to schedule them.
5. Use diamonds to represent plan milestones. [7]

Example

Flowcharts

Flowchart represent the process flow which was used through a simplified representation. [7]

Steps to create flowcharts

1. Gather all of the team members in the process in a meeting room with a whiteboard and plenty of colorful sticky note
2. Define the process's beginning and end points, as well as the borderline between other parallel processes.
3. List the primary actions or tasks that were completed during the procedure 
4. Use different colored adhesive notes to represent actions, items, documents, and other process elements.
5. Draw a diagram of the process by shifting the notes about on the board until they reflect the most accurate representation of the process. [7]

Symbols