Project Status Reporting
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=== Elements of a project status report === | === Elements of a project status report === | ||
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Revision as of 11:57, 18 February 2021
Project Status Reporting involves the process of iteratively reporting the current status and progress of a project to relevant stakeholders. The reporting is conducted by the members of a project team by addressing accomplishments and whether or not the determined targets are being achieved.[1][2]
Contents |
Summary
Project Status Reporting is supporting the monitoring and controlling functions within project management with the focus to manage uncertainties. Project reporting involves the procedure of collecting and distributing project information and updates to relevant stakeholders.[3][4] The status reporting takes place on regularly basis and is an essential pillar of project communication.[5][2] A project manager is spending the majority of the time on communicating with its project team and relevant stakeholders. Therefore, it is of high importance to maintain effective communication in order to conduct and deliver successful project management.[2][3] Project Status Reporting helps improving the communication flow as well as supporting decision-making.[4] That is, by providing necessary project updates to relevant internal and external stakeholders. [5] In terms of monitoring project risk, project reporting has a big role in identifying potential risks and ineffectiveness in relation to the project plan. By regularly following progress within the project, it enhances the possibilities to quicker discover deviating trends and formulate risk responses.[6]
More specifically, it consist of a formal report which is updated consistently along the project lifecycle. The frequency and specifications can vary, based on factors such as; project timeline, project size, complexity.[2] Regularly, reports are being presented on a weekly basis, but daily and monthly spans are not uncommon. The report is conducted by a member of a project team, either the project manager or any other team member. The finalised reports are being provided to relevant stakeholder as a support for decision-making.[1][5]
Big idea
There are four general principles related to Status Reporting, namely:
- Materiality
- Timeliness
- Consistency
- Accuracy
Main objectives/purpose
- Improve communication
- Facilitate decision making
- Reduce project risk/uncertainties
Elements of a project status report
- in detail what's included in the report
The process of conducting a Status Report includes the following (activities/steps):
- Summary
- Activities and progress
- Outputs and deliverables
- Evaluation
Application
How to write a Project Status Report
Best practices
Application areas
- Provide documented history of the project
- more
Example application
- Show step by step how it can be applied
- Insert a picture of an example-template
Limitations
Challenges in applying the tool
- how it should/shouldn't be used
- when to use/not to use
Relate to standards/literature
- Project reporting is in standard, but not specifically Project status reporting (extending)
Annotated Bibliography
AXELOS, 2017. Managing Successful Projects with PRINCE2 2017 Edition, The Stationery Office Ltd, London. Available from: ProQuest Ebook Central. [18 February 2021].
Hayes Munson, K. A. (2012). How do you know the status of your project?: Project monitoring and controlling. Paper presented at PMI® Global Congress 2012—North America, Vancouver, British Columbia, Canada. Newtown Square, PA: Project Management Institute.
Centers for Disease Control and Prevention. (2006) "Project Status Reporting" https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Status_Reporting_Practices_Guide.pdf
Project Management Institute (2017) A guide to the Project Management Body of Knowledge (PMBOK guide). 6th ed. Newton Square, PA: Project Management Institute.
Swanson, S. A. (2014). Anatomy of an effective status report. PM Network, 28(6), 52–61.
Project Management Institute, Inc. (PMI). (2019). Standard for Risk Management in Portfolios, Programs, and Projects. Project Management Institute, Inc. (PMI). Retrieved from https://app.knovel.com/hotlink/toc/id:kpSRMPPP01/standard-risk-management/standard-risk-management
Keil, M., Smith, H.J., Iacovou, C.L. & Thompson, R.L. 2014, "The Pitfalls of Project Status Reporting", MIT Sloan Management Review, vol. 55, no. 3, pp. 57-64.
References
- ↑ 1.0 1.1 Hayes Munson, K. A. (2012). How do you know the status of your project?: Project monitoring and controlling. Paper presented at PMI® Global Congress 2012—North America, Vancouver, British Columbia, Canada. Newtown Square, PA: Project Management Institute.
- ↑ 2.0 2.1 2.2 2.3 Centers for Disease Control and Prevention. (2006) Project Status Reporting https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Status_Reporting_Practices_Guide.pdf
- ↑ 3.0 3.1 Project Management Institute (2017) A guide to the Project Management Body of Knowledge (PMBOK guide). 6th ed. Newton Square, PA: Project Management Institute.
- ↑ 4.0 4.1 AXELOS, 2017. Managing Successful Projects with PRINCE2 2017 Edition, The Stationery Office Ltd, London. Available from: ProQuest Ebook Central. [18 February 2021].
- ↑ 5.0 5.1 5.2 Swanson, S. A. (2014). Anatomy of an effective status report. PM Network, 28(6), 52–61.
- ↑ Project Management Institute, Inc. (PMI). (2019). Standard for Risk Management in Portfolios, Programs, and Projects. Project Management Institute, Inc. (PMI). Retrieved from https://app.knovel.com/hotlink/toc/id:kpSRMPPP01/standard-risk-management/standard-risk-management
