Managing meetings
From apppm
Meetings are one of the most important activities in project work and organization.
Meetings form the context of many very different project activities.
Limited focus on the organization and design of meeting.
- The meeting must not be the waste of time
- Strive for effective meetings
- Design and facilitate meetings based on the purpose
Effectivemeetings -3 phases
| BEFORE | DURING | AFTER |
|---|---|---|
| The necessity of the meeting | Clear agenda | Meeting minutes |
| Involvement and invitation of the important and relevant persons | Clear timeframe | Defining deliverables |
| Coordination of calendars (doodle.com) | Clear purpose | Follow-up |
| Prepare agenda outlining purpose and expected deliverables | Dialogue instead of monologue | |
| Define roles and responsabilities |
Design and facilitation of different meetings
"missing graph"
| Meeting type | Purpose | Examples |
|---|---|---|
| Involvement meetings | Create enthusiasm, motivitation, interest, shared understanding and acceptance | Kick-off meetings |
| Information meetings | ||
| Ideation meetings | Collaborate in order to get as many ideas as possible | Brainstorming |
| style=" text-align:center;" |Problem solving meetings | style=" text-align:center;" |Finding solution(s) to a given problem | Crisis meeting |
| style=" text-align:center;" |Decision meeting | style=" text-align:center;" |Making decisions based on submitted/presented material | Board meetings |
