Managing meetings

Meetings are one of the most important activities in project work and organization.

Meetings form the context of many very different project activities.

Limited focus on the organization and design of meeting.

• The meeting must not be the waste of time
• Strive for effective meetings
• Design and facilitate meetings based on the purpose

Effectivemeetings -3 phases

BEFORE	DURING	AFTER
The necessity of the meeting	Clear agenda	Meeting minutes
Involvement and invitation of the important and relevant persons	Clear timeframe	Defining deliverables
Coordination of calendars (doodle.com)	Clear purpose	Follow-up
Prepare agenda outlining purpose and expected deliverables	Dialogue instead of monologue
	Define roles and responsabilities

Design and facilitation of different meetings

"missing graph"

Meeting type	Purpose	Examples
style=" text-align:center;" |Involvement meetings	style=" text-align:center;" |Create enthusiasm, motivitation, interest, shared understanding and acceptance	Kick-off meetings	Information meetings
		style=" text-align:center;" |Ideation meetings	style=" text-align:center;" |Collaborate in order to get as many ideas as possible	Brainstorming	Product and Concept-development meetings
style=" text-align:center;" |Problem solving meetings	style=" text-align:center;" |Finding solution(s) to a given problem			Crisis meeting	Planning meetings
		style=" text-align:center;" |Decision meeting	style=" text-align:center;" |Making decisions based on submitted/presented material	Board meetings	Follow-up meetings