Location Based Scheduling

5.1 Article Type 1: Explanation and Illustration of a Method

[The articles are expected to adhere to the following structure:]

• Big idea: describe the tool, concept or theory and explain its purpose. The section should reflect the current state of the art on the topic
• Application: provide guidance on how to use the tool, concept or theory and when it is applicable
• Limitations: critically reflect on the tool/concept/theory. When possible, substantiate your claims with literature
• Annotated bibliography: Provide key references (3-10), where a reader can find additional information on the subject. Summarize and outline the relevance of each reference to the topic.

(around 100 words per reference). The bibliography is not counted in the suggested 3000 word target length of the article.

The Location Based Scheduling (LBS) method is developed to help the construction industry with workflows and planning. The most common method in time and resource planning in construction is still today Critical Path Method (CPM). CPM has been the most dominating method since it was introduced in the late 1950. It has been proved an effective method for time and resource planning of projects. Thus, some critics have been raised about the CPM-method in relation to construction projects, as it is not sufficiently supporting construction management during execution and not to create a continuous and thus economical flow of resources. The LBS method is developed for the planning and management of workflows and could therefore be expected to be a viable alternative to CPM. The construction industry struggles with the subsequent delays and budget overruns and hopefully the LBS can help the industry to meet these challenges. The main philosophy about LBS is to create a tact in the construction projects. The different tasks in the projects need to go along in the same flow to create a constant progression without wasting time.

The Location Based Scheduling (LBS) method is visualized by a graphical tool based on a technique developed by Karol Adamiecki in the early 20th century. Karol Adamiecki developed a schedule tool named harmonogram. This tool includes the location as a key element in the scheduling, in contrast to the Gantt Chart. There has been historical examples of the application of Adamiecki's concept. The construction work of The Empire State Building

LBS from the construction of The Empire State Building

was one of the first projects that used location as main unit of analysis. The results were ground-breaking due to the fact that around 380 m2 were build per day of construction. The 102 levels were completed in 18 mounts with a significant low number of accidents for its date and under the initial estimated budget.

About Location Based Scheduling

• Big idea: describe the tool, concept or theory and explain its purpose. The section should reflect the current state of the art on the topic

Fig. xxxx - Hierarchial Breakdown Structure

Location Based Scheduling is placed in the realm of Project Management. The main focus of the article is to describe LBS, a Project Time Managements tool, used by project managers in the construction industry. As shown in fig. PMWheel from Project Management Body of Knowledge , Project Time Management is a crucial part of a project managers scope.

The overall idea in LBS is to create a schedule that can be used as followed:

• The schedule should ensure that the main goal of the project is archived within the time-, resource,- and qualitative framework applicable to the project.

• The schedule works as an overview map of the project, showing the planned way from start to end.

• The schedule serves as a basis for analysis and decisions regarding choice of production methods, materials and supplies and other resources.

• The schedule serves as a communication tool to convey the structure of the production progress: what should be done when - which resources should be used - in which order should the tasks be carried out.

• The schedule serves as an foundation for running following-up on the produced part of the project. Therefore, it can be used as a basis for identifying possible deviations and the consequences of these.

LBS is based on the fundamental planning elements: activities, resources and the link between them. In addition to this, LBS also uses: locations, critical room to manoeuvre, location based activity links and resource flow to name a few. A central part of LBS is to create the right flow through the project. A right flow results that the resources in the independent activities flows smooth through the different locations of the project. A geographical location of the activities in the project is added in LBS. This makes it possible to identify where and when the different tasks should be carried out. Furthermore, it creates the possibility to draw the LBS-methods typical "time/place-diagram" or "Flow-line" diagram, which is the LBS-methods graphical representation.

Flow-Line Method

Professor Shlomo Peer from Technion-Israel Inst. of Tech., Haifa, Israel, was one of the first contributors to the flow-line method. This method constituted a new way of displaying and handling activities in construction projects. One of Shlomo Peer's main points was that scheduling and control in the construction industry should aim to complete the projects in the shortest possible time that is compatible within the financial limitations. The fastest time is not necessarily the most economical, nor is the relationship between available resources and construction time linear. Based on this statement, Shlomo Peer produced a construction planning process for the location-based methodology. The step is as follows:

1. Break down the project into constituent component processes.
2. Divide realization of these processes between adequate production crews.
3. Define technological connections between the crews and activity categories.
4. Decide on the flow line that should dictate the progress of the project given financial or resource limitations.
5. Estimate the resulting construction time and decide on the number of production units that should be employed in parallel.
6. Balance the progress of noncritical flow lines with that of the chosen critical one, aiming to achieve working continuity.
7. Within practical limits, check the possibility of shortening construction time by introducing planned breaks in continuity or changes in crew size.
8. Analyze the entire process in terms of time and duration of activities and produce a plan.

When the eight steps above is carried out, one can start producing the flow-line diagram.

Flow-Line Diagram

The Flow-Line Diagram is the graphic tool in LBS. The different activities are illustrated as lines in a XY-coordinate system. The Y-axis in the Flow-Line diagram is divided into the physical locations of the project. The X-axis indicates the timewise progress of the project. The activities depicted as lines in the coordinate system. Since there is an axis for time and locations, shows the lines where and when activities has to be carried out. From the flow lines the duration of each activity is seen at each location. The activities can be scheduled in parallel to one another, so there in this manner will be obtained an even flow and a stable rhythm of the construction. This results, that there are no days with many activities and other days with very few activities. A rapid and short activity has a steep line, while a slow and time-consuming activity has a flatter line. In Fig. intro til LBS have activity 1 and 3 a duration of one day, and activity 2 a duration of eight days.

Fig. Intro til LBS - One slow and two fast activities in a flow-line diagram

To create the flow-line diagram, the locations of the project has to be decided.

Identifying the locations

Fig. 1 - Hierarchial Breakdown Structure

Identifying the localities of the project is central element in LBS-method. The projects hierarchical location structure (e.g building - block - stairway - apartment) is shown in the Flow-Line Diagram. Each activity in the schedule is planed in relation to a location. To decide the hierarchical location structure a Location Breakdown Structure (LBS) is performed. This hierarchical breakdown structure can be compared with the Work Breakdown Structure (WBS), used in activity-based scheduling. The logic behind LBS is that the sum of locations on a lover level counterbalances a location on a higher level, as shown in Fig 1. As activities can correspond to different levels of the hierarchy, one needs to make the following considerations when determining the location hierarchy:

• What is the smallest site where repetitions will occur in the project?
• What is the smallest locality in which material resources for current activities can be distributed?
• Which is the largest locality in which there is only room for the execution of the current activity, i.e., which can not take place other activities at the same time?

E.g. preparation of the construction site will in Fig.1 correspond to he building level in the hierarchy, whereas installation of kitchens would correspond to the apartment level in the hierarchy.

Optimization using flow-line diagram

When the different locations are identified and the internal hierarchy established, then the activities can be plotted. The optimization is generated through resources and activity-links. The activity-links helps reducing the length of the project, as the graphical representation in the Flow-Line Diagram secures that multiply activities can be scheduled simultaneous. This without causing an accumulation of resources at a certain location. Other traditional scheduling methods and tools do not ensure this visual overview when the processes "squeeze together".

Location-Based activity-linkages

In addition to the traditional CPM-linkages (see figure xxxxx??), do LBS have further linkages in connection with the locations which is chosen for the schedule. These linkages is the essential in LBS. There is five different types, of levels of location-based activity-linkages:

1. Activity-linkages between activities in the same hierarchy
2. Activity-linkages between two activities in different hierarchies
3. Internal activity-linkages
4. Activity-linkages between two activities which creates a location slack
5. Activity-linkages between two locations

Types of activity-linkages
Types of activity-linkages	Description	Figure
Traditional CPM-linkages	The four types of activity-linkages in CPM
Level 1 - Activity-linkages between activities in the same hierarchy	Level 1 determines when an activity is to start, compared to the previous activity. The previous activity should be finished in the current location, before the next activity can begin. Figure 8 shows that Activity 2 can not start the room in good A after Activity 1 is completely finished at this location.
Level 2 - Activity-linkages between two activities in different hierarchies	Level 2 differs from level 1 as the two activities are associated with different hierarchies. It is seen from Figure 9 that Activity 1 is assigned hierarchy "Block" while Activity 2 belongs to "Apartment". A link between these activities result that Activity 2 at the earliest can start when Activity 1 is completely finished in the hierarchy it is affiliated with.
Level 3 - Internal activity-linkages	Internal linkages activity is the binding location which determines the order in-house, in an activity. I.e., in the order of an activity is performed, with respect to the locations of the project. It can be seen that Activity 1 in Figure 10 has an internal activity bond called Ground in staircase A, then ground and 1st floor in good B so 1st floor, 2nd floor and 3rd floor in the rising of A, at last second floor and 3rd floor in Opgang B.
Level 4 - Activity-linkages between two activities which creates a location slack	This activity is binding in those cases where it may be necessary to lokalitetsslæk. For example, concrete prefabricated construction and outfitting. For safety reasons, there should always be a lokalitetsslæk at least 2 levels between installation of concrete and interior works. It is in these cases that this binding may be appropriate. Figure 11 shows that Activity 2 only begin when Activity 1 is completed on the 2nd floor of staircase A. Furthermore, it is seen that at any time, at least two locations between Activity 1 and 2.
Level 5 - Activity-linkages between two locations	The last level of activity bonds is a bond that is independent of the order location. This binding allows other words, the user can select which sites to be created bonds between. Figure 12 shows that Activity 2 can not start on the 1st floor of rising A when Activity 1 is completely finished in rising A. This allows two alternatives for Activity 2. Either the activity can be divided so that there is a break of 2 days the activity is finished in the living room, to have to start on the 1st floor, as shown in Figure 12. Alternatively, the activity can start in the living room 2 days later, as shown in Figure 13, and thus to achieve a continuous operation.

Control of resources and linkages

Fig x,x1 shows a schedule where three different activities are interdependent. Fig x shows that following activities first can start when the previous activity is fully completed - a standard "Finish-Start" CPM-link (see table above). Fig x1 shows another situation. Here can the following activity start immediately after the previous activity has finished the actual location, which in this case is a stairway. Note the difference in the length of the schedule between the two schedules.

Fig. xk - Schedule with a traditional "Finish-Start"-CPM link

Fig. x - Same Schedule as Figure xk, where the "Finish-Start"-CPM link is changed to a level 1 LBS link.

The schedule has been optimized by changing the links from standard CPM-links to LBS-links. It is possible to optimize the schedule even more, due to the overview a flow-line diagram creates. Figure x above shows that there are multiple days where there is no activities on some of the locations. There a two clear unused areas in the schedule. The is a big gap in block 2 between Activity 1 and 2. Furthermore, a big gap between Activity 2 and 3 in block 1.

The schedule is further optimized by:

• adding resources to Activity 2 which results in a earlier end date. Thereby, Activity 3 can start earlier.
• deny Activity 3 a continuous working procedure. Thereby, Activity 3 starts as soon as Activity 2 is finished with a stairway.

The two initiative is visualized in Fig. opt3

Fig. x -Doubled resources in Activity 2 and Activity 3 has a discontinuous working procedure

Using the flow-line diagram, it is quickly determined what is most appropriate in order to optimize the schedule. One can accept a discontinuous operation, or control resources. Both initiatives removes the holes in the schedule. Regulating the resources does not necessarily mean increasing staffing. By minimizing staffing in Activity 3, a similar optimization of the schedule is archived, without the work process becomes a discontinuous operation. This is called "synchronize" activities. Fig. opt4 shows this. Note the length of the schedule now is below six days.

Fig. x - Compared to Fig. xk resources in Activity 2 are doubled and resources in Activity 3 are reduce by half

Current State of Art

Today, Location Based Scheduling is carried out by more and more contractors. Advanced software is used to create the most effective and efficient schedules as possible. The advantages generated from the LBS-method gets bigger when it is combined with BIM (Building Information Modeling) tools. To minimize the numbers of errors many projects are today designed in 3D BIM. These 3D-models are interconnected with the Location Based Schedules to create the best possible overview tool for project managers in construction. The construction sequences can be reviewed as a series of problems using 4D BIM, enabling users to explore options, manage solutions and optimize results. Furthermore, an extra dimension can be added. 5D BIM interconnects 3D models, time schedules and cost-related information to create the total overview of the construction projects.